FacilityCare IQFacilityCare IQ
commercial cleaning software

Commercial cleaning software for companies that live on recurring contracts

Contract in, schedule out. Proof of service on every visit, inspections your clients can read, and invoices that match what was done. Free for two buildings.

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Commercial cleaning is a contract business. You win a building on a scope and a frequency, you keep it by proving the scope was delivered at that frequency, and you lose it the month a property manager cannot get a straight answer about a missed night. The software you run on has to be organised around the contract, not around a calendar of one-off jobs.

That is what separates commercial cleaning software from general field-service tools. The building is the account, the contract defines the recurring visits, and every visit needs proof attached to it: a GPS check-in, a completed checklist, photos, and periodically an inspection score. Renewal conversations go very differently when that record exists for the last twelve months.

Who it is for, and who it is not

Honest scoping saves you a trial you will abandon.

A good fit if

  • Contract cleaning and janitorial companies servicing offices, medical practices, schools, gyms, churches and retail on weekly or nightly schedules.
  • Operators managing 2–40 buildings who need to know, tonight, which sites are covered and which crew is late.
  • Companies bidding against national firms and needing inspection reports and a client portal to compete on professionalism rather than price.
  • Subcontractors who must document service for a prime contractor or facility manager.

Look elsewhere if

  • One-off deep cleans, post-construction or move-out work sold by the job rather than the contract. FacilityCare IQ handles extras on an account, but a jobs-first tool like Jobber fits a jobs-first business better.
  • Residential cleaning with consumer booking, online quotes by square footage and route-optimised day plans.
  • Enterprise contractors with hundreds of sites, dedicated QA departments and procurement-led purchasing, who are better served by Otuvy or Janitorial Manager's implementation teams.
  • Companies whose main problem is payroll or HR compliance rather than service delivery.

The commercial cleaning workflow, connected end to end

A contract cleaner's month is one loop repeated per building. The software follows that loop so proof accumulates on its own.

  1. 01Contract

    Each client site is set up once: address, access notes, scope, frequency and price. The contract is the source of truth for everything that follows.

  2. 02Recurring visits

    Visits are generated from the contract's frequency: a 3x-a-week office produces three visits a week, on the days agreed, assigned to the crew you choose.

    Scheduling for cleaning companies

  3. 03GPS check-in

    The cleaner checks in from the crew app when they arrive and out when they leave. Location and time are stored against the visit, so proof of service is a record, not a memory.

    Crew GPS tracking

  4. 04Checklist and photos

    Room-by-room checklists tell a new hire exactly what the account expects. Photos attach to the visit for anything worth showing or flagging.

    Free cleaning checklist templates

  5. 05Inspection

    A supervisor scores the site on a phone. Scores, notes and photos become a report the client can read without a phone call.

    Janitorial inspection software

  6. 06Client portal

    Property managers log in to see visit history, GPS logs, inspection reports and invoices under your brand. Fewer 'did anyone come last night?' emails.

    Client portal for cleaning companies

  7. 07Invoice

    Invoices are built from the visits that actually happened, including extras added mid-month. Clients pay online; the platform fee is the only per-invoice cost.

    Invoicing for cleaning businesses

Captured from a live account.

app.facilitycareiq.com/dashboard
Manager dashboard: five sites, tonight's two visits, three visits pending verification and one compliance issue
app.facilitycareiq.com/portal/visits
Client portal proof of service for Meridian Riverside: verified, QA passed, check-in 6:00 PM and check-out 8:00 PM, QA score 99%, checklist 27 of 28 items
Crew app home: cleaner currently on site at Meridian Tower for 47 minutes, one visit completed, tonight's and tomorrow's visits listed

What it costs

Priced per plan, by number of buildings, with no per-user fees, so hiring a cleaner never changes the bill. Free is a permanent plan, not a trial.

Free

$0/month

  • Up to 2 buildings
  • Up to 5 team members, no per-user fees
  • 3.5% platform fee on online invoice payments
  • No credit card, no time limit

Pro

$29/month

$23/month billed annually

  • Up to 15 buildings
  • Up to 30 team members, no per-user fees
  • 2.5% platform fee on online invoice payments
  • Every feature, cancel any time

Full pricing details

How it compares to Swept, Jobber, Otuvy and Connecteam

The other names you will see for commercial cleaning management software, and when each is the right call. Prices are vendor-published as of September 2026.

Swept

Pricing as of September 2026: Launch from $30/month, Optimize from $150/month, Scale from $225/month, each priced per band of locations. No free plan.

Choose Swept if you want a janitorial-only vendor with a long track record, time tracking is the feature you care about most, and per-location pricing suits a portfolio of many small sites.

Choose FacilityCare IQ if your contracts need a client portal and invoicing in the same system as the check-ins, and you would rather start free than start at $30 a month.

Full comparison

Jobber

Pricing as of September 2026: Core $49/month ($29 annual) for 1 user, Connect $139 ($99) for 5 users, Grow $199 ($149) for 10 users, Plus $499 ($399); extra users $29/month each. 14-day trial, no free plan.

Choose Jobber if a large share of your revenue is one-off jobs and quotes, or you run other trades alongside cleaning and want one tool for all of them.

Choose FacilityCare IQ if your revenue is recurring contracts and you need inspections, zone checklists and proof of service rather than a generic job form.

Full comparison

Otuvy (CleanTelligent)

Pricing as of September 2026: QM Inspect $150/month for 5 users plus $25 per extra user, QM Pro $250/month plus $45 per extra user, and a one-time implementation fee. No free plan.

Choose Otuvy if inspection depth is the deciding factor, your clients audit your QA programme, and you have the budget for a dedicated inspection product plus an implementation fee.

Choose FacilityCare IQ if you want scored inspections with photos as one step in the same workflow that schedules the visit and bills the client.

Full comparison

Connecteam

Pricing as of September 2026: Small Business plan free for up to 10 users. Above that, each hub is priced separately: Operations Basic $29/month billed annually ($35 monthly) for the first 30 users plus about $0.80–$1.00 per extra user, Advanced $49 ($59), Expert $99 ($119).

Choose Connecteam if you mainly need chat, a time clock and HR forms across the workforce, and service proof for the client is not part of the job.

Choose FacilityCare IQ if the client is the one who needs to see the record: buildings, contracts, inspections and invoices are the objects it is built around.

Full comparison

Questions people search for

Answered directly, with prices dated September 2026.

What is commercial cleaning management software?+
Commercial cleaning management software runs the recurring-contract side of a cleaning company: each building's contract generates the visit schedule, cleaners record GPS check-ins and checklists on each visit, supervisors run inspections, clients see the results in a portal, and invoices are produced from completed visits. It differs from general field-service software in that the account is a building on a contract rather than a customer booking jobs.
What is contract cleaning management software?+
The same category under its British and Commonwealth name. 'Contract cleaning' is the business of servicing sites on a standing agreement, and the software's job is to turn that agreement into visits, proof and invoices. FacilityCare IQ models the contract first: frequency, scope, price and site access notes, from which everything else is generated.
How much does commercial cleaning software cost?+
As of September 2026, FacilityCare IQ is free for up to 2 buildings and 5 people and $29/month ($23 annual) for up to 15 buildings and 30 people, with no per-user fees. Swept starts at $30/month per location band with no free plan. Jobber is $49–$499/month plus $29 per extra user. Otuvy's QM Inspect is $150/month for 5 users plus an implementation fee. OrangeQC starts at $250/month for 2 inspectors. Janitorial Manager starts at $1,000/month.
What is the best commercial cleaning software for a small company?+
For a company under about 40 buildings, the best choice is the one that covers the whole contract loop without a per-seat bill: schedule, GPS proof, checklists, inspections, portal and invoicing. FacilityCare IQ does that from a free plan. If you need only inspections, Otuvy and OrangeQC are stronger specialists; if you need only time tracking, Swept and Connecteam are established options.
How do I prove my crew showed up at a commercial account?+
With a GPS check-in and check-out recorded from the cleaner's phone at the building, plus a completed checklist and photos attached to that visit. In FacilityCare IQ the property manager can open the client portal and see the timestamps, the checklist and the photos for any night, which ends most 'nobody came' disputes before they become credits.
Can commercial cleaning software generate invoices from completed visits?+
Yes. FacilityCare IQ builds each client's invoice from the visits marked complete in the period, including extras added during the month, so the invoice matches the service record the client already saw in the portal. Clients pay online; the platform fee is 3.5% on the Free plan and 2.5% on Pro, and there is no monthly charge for invoicing itself.
Do I need Swept, Jobber or Connecteam instead?+
Pick Swept if time tracking and crew messaging are your whole requirement and you invoice elsewhere. Pick Jobber if most of your work is one-off jobs or you run other trades too. Pick Connecteam if the problem you are solving is scheduling, time clock and HR forms rather than proof of service. Pick FacilityCare IQ if you run recurring commercial contracts and want the contract, proof, inspections, portal and invoice in one record.
Is commercial cleaning software different from cleaning business software?+
They overlap almost entirely. 'Cleaning business software' is the broader term for running any cleaning company; 'commercial cleaning software' is the same product seen from the recurring-contract workflow, where buildings, proof of service and inspections matter most. FacilityCare IQ is one product that answers both searches; this page is the contract-focused view.

This page follows the commercial-contract workflow. For the company-wide picture, including how the same product handles quoting, crews, client management and billing for a cleaning business of any kind, see the cleaning business software page. Cleaning business software

Go deeper

Each part of the workflow, on its own page.

Janitorial inspection software

Scored inspections with photos, sent as reports.

Cleaning crew GPS tracking

Check-in and check-out proof for every visit.

Cleaning company client portal

What the property manager sees under your brand.

Cleaning company scheduling software

Recurring visits generated from each contract.

Swept alternatives

Six options compared, with dated prices.

Cleaning checklist templates

Office, medical, school, restaurant and more.

Free tools for cleaning businesses

Calculators and generators for quoting and pricing.

Pricing

Free and Pro, side by side.

Set up your first building tonight

Free for 2 buildings and 5 people. No credit card, no time limit, built by a cleaning company.

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