FacilityCare IQBuilt for Cleaning Companies Like Yours
Every feature designed to help you prove your work, keep clients happy, and spend less time on admin.
Crew Scheduling & Dispatch
Set up recurring cleaning schedules from your contracts. Assign crews to facilities and auto-generate visits based on contract frequency.
- Contract-driven recurring schedules
- Crew-to-facility assignment
- Auto-generated recurring visits
- Schedule management with reschedule tools
GPS Proof of Service
Geofenced check-in and check-out with GPS verification. Know exactly when your crew arrives, how long they clean, and prove it to every client.
- Geofenced auto check-in/out
- Facility location map
- Time-on-site verification
- Geofence violation detection
Zone-Based Cleaning Checklists
Customizable checklists organized by building zones — lobbies, restrooms, break rooms, offices. Photo evidence capture with before/after documentation.
- Zone-grouped task lists
- Photo evidence capture
- Before/after documentation
- Template library by facility type
Branded Client Portal
Give each client their own branded portal with full visibility into visit history, quality scores, inspection reports, and invoices. The transparency that wins contracts.
- Branded client dashboard
- Visit history and inspection reports
- Quality score visibility
- Issue tracking and updates
Invoicing & Payments
Generate invoices from verified cleaning visits, send PDFs to clients, and let them pay online through their portal. Integrated Stripe payments get you paid faster.
- Auto-generate invoices from visits
- PDF download and email
- Client pay-now portal
- Payment status tracking
Visit Verification & QA
Quality assurance for every completed visit. Auto-flag geofence violations, low trust scores, missing photos, and exceptions. Accept or reject visits with a full audit trail.
- Auto-flagged quality issues
- Technician trust scoring
- Photo evidence validation
- Accept/reject with audit trail
Quality Scoring & Standards
Automated quality scores based on visit completion, checklist results, and issue resolution. Show clients measurable proof of your cleaning standards.
- Configurable quality standards
- Automated facility scoring (0–100)
- SLA-driven issue resolution
- Historical trend tracking
Issue & Work Order Management
Full corrective action workflow from creation to resolution. Create issues from inspections, assign with due dates, track severity levels, and verify resolution with photos.
- Create issues from inspections or visits
- Task assignment with due dates
- Severity-based priority system
- Resolution verification workflow
Bidding & Estimating
Create professional quotes with area-specific line items, labor hours, materials, and service frequencies. Send polished proposals to prospects and convert accepted bids into contracts.
- Detailed line items with labor and materials
- Professional client proposals
- Convert accepted bids to contracts
- Auto-numbered bid tracking and statuses
Supply Tracking & Ordering
Track janitorial supply levels at every building. Manage orders, set up recurring deliveries, and let clients request restocks through their portal.
- Janitorial product catalog
- Order lifecycle from request to delivery
- Recurring subscription management
- Client portal restock requests
And Much More
Additional tools that make FacilityCare IQ a complete cleaning business platform.
Timesheets & Payroll
Automatic time tracking from GPS check-ins. Weekly timesheets with site time, travel time, and anomaly detection. Manage contractor payables with approval workflows.
Contract-Based Scheduling
Set contract rates on facilities with recurring schedules and assigned crews. Visits auto-generate from contract frequency — no manual scheduling needed.
Mobile App
iOS app available on the App Store. Your crew checks in, completes checklists, and reports issues — in their language.
Instant Notifications
Automated alerts for schedule changes, new issues, visit reminders, and supply updates.
Reports & Dashboards
Real-time dashboards for operations, quality, and financials. Track visit completion rates, quality scores, crew performance, and revenue.
Pricebook & Service Catalog
Centralized pricing with hourly rates, material costs, and frequency-based rates for bids and invoices.
Template Builder & Library
Visual template editor with drag-and-drop sections. Import templates or browse the pre-built library for common facility types.
Financial Dashboards
Revenue tracking, invoice aging, visit-to-revenue analysis, and per-facility profitability breakdowns.
Smart Cleaning Instructions
AI-powered checklist generation. Describe your building and get custom, professional cleaning instructions for your crew instantly.
See It in Action
Start your free account or schedule a walkthrough with our team.