FacilityCare IQFacilityCare IQ
cleaning business software Australia

Cleaning business software for Australian cleaning companies

Sites, the roster, a GPS time clock, a job card in each cleaner's language and the monthly invoice, in one app. Paid plans send approved hours to Xero Payroll as draft timesheets. Free for your first 2 sites.

Start freeView pricing

Most Australian cleaning companies with a handful of contracts run the same stack: the roster in a spreadsheet or a group chat, timesheets rebuilt from texts at the end of the fortnight, and invoices typed into Xero from memory. The hours are the expensive part. Every one keyed in by hand is a chance to pay a cleaner the wrong amount or bill a client for a night nobody worked.

FacilityCare IQ keeps the operational half in one place. The site card holds the rate and the frequency, the roster builds itself, cleaners clock in at the site with a GPS check, and hours land on timesheets per person and per site. On Pro and above, a manager previews the pay period and sends it to Xero Payroll as one draft timesheet per person; pay rates, super and the pay run stay in Xero, where they already are.

Our prices on this page are in US dollars, written US$, the currency the subscription is charged in. The invoices you send your clients can be in Australian dollars.

Who it is for, and who it is not

Honest scoping saves you a trial you will abandon.

A good fit if

  • Commercial cleaning companies in Australia, from an owner-operator to a few dozen cleaners, across 2 to 40 sites: offices, medical centres, schools, gyms, retail.
  • Owners who already run payroll in Xero and want the hours to arrive there as draft timesheets instead of being keyed in from texts.
  • Teams whose cleaners read Spanish, Portuguese, French, Italian or German more easily than English: the job card and the checklist are in their language.
  • Companies starting out: the Free plan covers 2 sites and 5 people with no card and no time limit.

Look elsewhere if

  • Companies that want the Cleaning Services Award worked out in software: penalty rates, overtime and allowances. FacilityCare IQ records hours; pay rules stay in Xero or your payroll provider.
  • Businesses that price GST-inclusive or need their invoices in Xero. FacilityCare IQ adds GST on top of the contract rate and does not send invoices to Xero.
  • Teams whose cleaners need a language outside the six the app speaks: English, Spanish, Portuguese, French, Italian and German.
  • Residential cleaning with online booking and route planning across a city.

The workflow, from site to Xero

Five features, each producing what the next one needs, so nothing is typed twice between the roster, the timesheet and the invoice.

  1. 01Sites and customers

    Each building is set up once: address, door code, on-site contact, contract rate and who cleans it. That card is the source of truth for everything that follows, and the crew sees it on their phone.

  2. 02Schedule

    The roster is generated from each site's rule: an office cleaned five evenings a week produces five visits a week, on the agreed days, assigned to the cleaners you choose. One-off cleans, swaps and reschedules take two taps.

    Scheduling for cleaning companies

  3. 03Time clock

    The cleaner clocks in from the job card on arrival and out on leaving, with a GPS check at the site. Hours land on timesheets per person and per site. Export them to CSV, or on the Pro plan and above send the pay period to Xero Payroll as draft timesheets for your payroll person to approve.

    GPS time clock for cleaning crews

  4. 04Job card

    Tonight's job in the cleaner's language: address, door code, your note for the site and a room-by-room checklist. Photos are optional unless a client asks; one tap says "running late" or "couldn't complete" with the reason.

    Free cleaning checklist templates

  5. 05Invoice

    At month end each site's invoice is drafted from the roster and the contract rate, in Australian dollars if you set it. GST is added at your rate, with your ABN on the PDF. Send it by email with your bank details, and mark it paid when the money arrives.

    Invoicing for cleaning businesses

Captured from a live account.

app.facilitycareiq.com/timesheets
Timesheets for last week: hours on site per cleaner and per day from the GPS time clock, with the CSV export button
app.facilitycareiq.com/schedule
Weekly schedule: each day's visits at Harbor Medical Clinic, Harbor Medical Annex, Meridian Tower, Meridian Riverside and South Lamar Retail Row, with their status and the cleaners assigned
Crew app home: the cleaner is on site at Meridian Tower, checked in at 4:09 PM, with today's visits below
Crew app job card for Meridian Tower: address with directions, the time window, how to get in with the door and alarm codes, optional photos and check-out

What it costs

In US dollars (US$), charged in US dollars: there is no Australian-dollar price list. Priced by number of sites, with no per-user fees, and Free is a permanent plan, not a trial.

Free

US$0/month

  • Up to 2 sites
  • Up to 5 team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • No credit card, no time limit

Pro

US$29/month

US$23/month billed annually

  • Up to 15 sites
  • Up to 30 team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • Approved hours sent to Xero Payroll
  • Every feature, cancel any time

Business

US$59/month

US$47/month billed annually

  • Up to 40 sites
  • Up to 100 team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • Approved hours sent to Xero Payroll
  • Every feature, cancel any time

Unlimited

US$99/month

US$79/month billed annually

  • No limit on sites
  • No limit on team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • Approved hours sent to Xero Payroll
  • Every feature, cancel any time

Full pricing details

How it compares to ServiceM8, Tradify, freshOps and Moply

The names Australian cleaning companies compare, with prices in Australian dollars from each vendor's own pricing page, as of September 2026.

ServiceM8

Pricing as of September 2026: Free A$0 for 30 jobs a month and 1 user; Starter A$29 (50 jobs), Growing A$79 (150 jobs), Premium A$149 (500 jobs), Premium Plus A$349 (1,500 jobs, then 20c a job). Prices include GST; paid plans have no per-user fee. 14-day trial.

Choose ServiceM8 if your work is job by job (quotes, one-off cleans, trades work) and you want quoting, job cards and invoicing in one tool. It is priced by jobs: 12 sites cleaned five nights a week is about 260 visits a month, the Premium plan if every clean is its own job.

Choose FacilityCare IQ if your work is recurring contracts: the roster comes from each site's frequency, the price does not rise with the number of cleans, and each cleaner reads the job card in their own language.

ServiceM8 pricing page (source)

Tradify

Pricing as of September 2026: Lite A$48, Pro A$52 and Plus A$62 per user per month, ex GST; Custom on request; 14-day trial. A team of 13 on Lite is A$624 a month ex GST.

Choose Tradify if you run a trades business, or cleaning alongside trades, and want quotes, jobs, timesheets and invoices synced to your accounting software, with a per-user price that suits a small team.

Choose FacilityCare IQ if you do not want a per-user bill: every cleaner who needs the app is included in the plan price (Free includes 5 people, Pro 30, Business 100, and Unlimited has no limit).

Tradify pricing page (source)

freshOps

Pricing as of September 2026: Priced by shifts, one cleaner at one site visit: Freemium A$0 for 50 shifts a month, Accelerator A$100 (200 shifts), Premier A$200 (400), Master A$300 (600), Enterprise from A$360. Cleaners and sites are unlimited. The page does not say whether prices include GST.

Choose freshOps if you want Australian software built for commercial cleaning that applies Cleaning Services Award rates and connects to Xero payroll on its Premier plan and above, and a price per shift suits your volume.

Choose FacilityCare IQ if you would rather pay by site than by shift (12 sites cleaned five nights a week is about 260 shifts a month), want a free plan for your first 2 sites, and need the job card in six languages.

freshOps pricing page (source)

Moply

Pricing as of September 2026: Individual free for 1 user, up to 10 clients and 10 locations; Starter A$29 a month flat for up to 3 users; Professional A$59 for up to 6 users; Enterprise on request. 30-day trial.

Choose Moply if you are an Australian cleaning business of up to six people and want a flat monthly price from a local vendor.

Choose FacilityCare IQ if your team is bigger than six: Pro covers 30 people and 15 sites for one price.

Moply pricing page (source)

Questions people search for

Answered directly, with prices dated September 2026.

What is the best cleaning business software in Australia?+
It depends on how you sell. For recurring commercial contracts, choose software where the roster, the time clock and the invoice come from the same site card. FacilityCare IQ does that from a free plan and sends hours to Xero Payroll on paid plans. freshOps is the Australian cleaning-specific option, priced by shift, with award rules on its Premier plan and above. ServiceM8 and Tradify suit job-by-job and trades work. Prices as of September 2026.
Does FacilityCare IQ work with Xero Payroll in Australia?+
Yes, on the Pro, Business and Unlimited plans. A manager connects the Xero organisation, picks the pay calendar and the earnings rate, and matches each cleaner to their Xero employee. For each pay period the app first shows exactly what it will send, person by person, then creates one draft timesheet per person in Xero Payroll; your payroll person approves them in Xero. Pay rates, super and the pay run stay in Xero. Invoices are not sent to Xero.
Does FacilityCare IQ add GST to invoices?+
Yes, at the rate you set. Enter GST at 10% and your ABN once in Settings: each site's monthly invoice, drafted from the roster and the contract rate, adds GST on top of the subtotal, prints your ABN and is titled Tax invoice. A customer can be set to no GST. Prices entered GST-inclusive are not supported, and invoices are not sent to Xero.
How much does FacilityCare IQ cost in Australia?+
As of September 2026, in US dollars: Free (US$0) for 2 sites and 5 people with no time limit; Pro US$29 a month (US$23 billed annually) for 15 sites and 30 people; Business US$59 for 40 sites; Unlimited US$99 with no limit. No per-user fees. The subscription is charged in US dollars, so your bank converts it at its own rate.
Does it handle the Cleaning Services Award or penalty rates?+
No. FacilityCare IQ records when each cleaner clocked in and out at each site and totals the hours per person and per site. It does not apply award rates, penalty rates, overtime or allowances: those rules belong in Xero Payroll or your payroll provider. freshOps is an Australian option that builds award rules into its Premier plan and above (as of September 2026).
Do cleaners need to install an app, and in which languages?+
Yes, the FacilityCare IQ app, for tonight's job card, the clock-in and the checklist. The app for owners and crew is on iOS and Android. The app is in English, Spanish, Portuguese, French, Italian and German; each cleaner sees the job card and checklist in the language they chose.
Is there free cleaning business software in Australia?+
Yes. As of September 2026: FacilityCare IQ is free for 2 sites and 5 people with no time limit; freshOps' Freemium plan covers 50 shifts a month; ServiceM8's free plan covers 30 jobs a month for 1 user; Moply's Individual plan is free for 1 user.

This page is written for Australian cleaning companies. The general guide to choosing cleaning business software, with US prices for Swept, Jobber, Otuvy and Connecteam, is the cleaning business software page. Cleaning business software

Go deeper

Each part of the workflow, on its own page.

Contract cleaning software in the UK

Xero Payroll hours, local competitors priced in pounds.

What cleaning business software costs

Ten tools in one table, priced for a 13-person company.

GPS time clock for cleaning crews

Clock in and out at the site; timesheets per person and per site.

Invoicing for cleaning businesses

The monthly invoice, drafted from the roster.

Cleaning invoice template

Free printable PDF, and what each line is for.

Pricing

Every plan, side by side, in US dollars.

Set up your first building tonight

Free for 2 sites and 5 people. No credit card, no time limit, built by a cleaning company.

Start freeSee every feature