FacilityCare IQFacilityCare IQ
cleaning business software UK

Contract cleaning software for UK cleaning companies

Sites, the rota, a GPS time clock, a job card in each cleaner's language and the monthly invoice, in one app. Paid plans send approved hours to Xero Payroll as draft timesheets. Free for your first 2 sites.

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A UK contract cleaning company lives on standing agreements: an office five evenings a week, a surgery every morning, a gym at the weekend. The staff are often part-time across several sites, and the month ends with two jobs nobody enjoys: working out the hours for payroll, and working out what to invoice each client.

FacilityCare IQ keeps that loop in one place. The site card holds the rate and the frequency, the rota builds itself, cleaners clock in at the site with a GPS check, and hours land on timesheets per person and per site. On Pro and above, a manager previews the pay period and sends it to Xero Payroll as one draft timesheet per person. Invoices are drafted from the rota and the contract rate, in pounds sterling, and emailed with your bank details.

Our prices on this page are in US dollars, written US$, the currency the subscription is charged in. The invoices you send your clients can be in pounds sterling.

Who it is for, and who it is not

Honest scoping saves you a trial you will abandon.

A good fit if

  • Contract cleaning companies, from an owner-operator to a few dozen cleaners, across 2 to 40 sites: offices, surgeries, schools, gyms, shops.
  • Owners who run payroll in Xero and want the hours to arrive there as draft timesheets instead of being keyed in from texts.
  • Teams with Portuguese, Spanish, Italian, French or German-speaking cleaners: the job card and the checklist are in their language.
  • Companies starting out: the Free plan covers 2 sites and 5 people with no card and no time limit.

Look elsewhere if

  • Businesses that price VAT-inclusive or need their invoices in Xero. FacilityCare IQ adds VAT on top of the contract rate and does not send invoices to Xero.
  • Teams that need the app in Polish, Romanian or any language outside the six it speaks: English, Spanish, Portuguese, French, Italian and German.
  • Companies that want holiday pay, overtime or pay rules worked out in the rota software. FacilityCare IQ records hours; pay stays in Xero or your payroll provider.
  • Facilities management contractors running engineers, planned maintenance and compliance across hundreds of sites, which is what Joblogic and BigChange are built for.

The contract cleaning workflow, from site to Xero

Five features, each producing what the next one needs, so nothing is typed twice between the rota, the timesheet and the invoice.

  1. 01Sites and customers

    Each building is set up once: address, door code, on-site contact, contract rate and who cleans it. That card is the source of truth for everything that follows, and the crew sees it on their phone.

  2. 02Schedule

    The rota is generated from each site's rule: an office cleaned five evenings a week produces five visits a week, on the agreed days, assigned to the cleaners you choose. One-off cleans, swaps and reschedules take two taps.

    Scheduling for cleaning companies

  3. 03Time clock

    The cleaner clocks in from the job card on arrival and out on leaving, with a GPS check at the site. Hours land on timesheets per person and per site. Export them to CSV, or on the Pro plan and above send the pay period to Xero Payroll as draft timesheets for your payroll person to approve.

    GPS time clock for cleaning crews

  4. 04Job card

    Tonight's job in the cleaner's language: address, door code, your note for the site and a room-by-room checklist. Photos are optional unless a client asks; one tap says "running late" or "couldn't complete" with the reason.

    Free cleaning checklist templates

  5. 05Invoice

    At month end each site's invoice is drafted from the rota and the contract rate, in pounds sterling if you set it. VAT is added at your rate, with your VAT number on the PDF. Send it by email with your bank details, and mark it paid when the money arrives.

    Invoicing for cleaning businesses

Captured from a live account.

app.facilitycareiq.com/timesheets
Timesheets for last week: hours on site per cleaner and per day from the GPS time clock, with the CSV export button
app.facilitycareiq.com/invoices
Invoice list: one invoice per site and month, marked paid, sent or draft, with amounts and due dates
The owner's schedule in the app: today's three visits with their time windows and addresses, and a button to add a visit
Crew app job card for Meridian Tower: address with directions, the time window, how to get in with the door and alarm codes, optional photos and check-out

What it costs

In US dollars (US$), charged in US dollars: there is no sterling price list. Priced by number of sites, with no per-user fees, and Free is a permanent plan, not a trial.

Free

US$0/month

  • Up to 2 sites
  • Up to 5 team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • No credit card, no time limit

Pro

US$29/month

US$23/month billed annually

  • Up to 15 sites
  • Up to 30 team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • Approved hours sent to Xero Payroll
  • Every feature, cancel any time

Business

US$59/month

US$47/month billed annually

  • Up to 40 sites
  • Up to 100 team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • Approved hours sent to Xero Payroll
  • Every feature, cancel any time

Unlimited

US$99/month

US$79/month billed annually

  • No limit on sites
  • No limit on team members, no per-user fees
  • Monthly invoices drafted for you, sent by email
  • Approved hours sent to Xero Payroll
  • Every feature, cancel any time

Full pricing details

How it compares to CleanManager, Tradify, Joblogic and BigChange

The names UK contract cleaners compare, with prices in pounds from each vendor's own pricing page, as of September 2026.

CleanManager

Pricing as of September 2026: Per user per month: administrator £34, supervisor £23, employee with login £8, employee without login £4.50. Modules per month: app with time tracking £57, invoice calculation £34, wage calculation £34, audits £46. Prices exclude VAT, are billed quarterly, and a one-off setup fee is quoted in advance. 3 administrators and 10 cleaners with the app and invoicing come to £273 a month before VAT and setup. 14-day trial.

Choose CleanManager if you want UK software built for cleaning companies with wage calculation, audits and quote calculation available as modules, and you are happy to build the price from users and modules.

Choose FacilityCare IQ if you want one price with no per-user or per-module charges, a free plan to start on, and the job card in six languages.

CleanManager pricing page (source)

Tradify

Pricing as of September 2026: Lite £34, Pro £37 and Plus £44 per user per month; Custom through sales; 14-day trial. The page does not say whether VAT is included. A team of 13 on Lite is £442 a month.

Choose Tradify if you run trades alongside cleaning and want quotes, jobs and invoices synced with Xero, Sage or QuickBooks Online.

Choose FacilityCare IQ if you do not want a per-user bill: every cleaner who needs the app is included in the plan price (Free includes 5 people, Pro 30, Business 100, and Unlimited has no limit).

Tradify pricing page (source)

Joblogic

Pricing as of September 2026: Standard from £45 per user per month, billed annually, where a user is anyone who logs in, office or field; Premium on request. Joblogic says most customers commit to 24 or 36 months, with 12 months on request. 13 users on Standard is £585 a month.

Choose Joblogic if cleaning is one service line in a facilities maintenance business with field engineers, and a multi-year contract suits you.

Choose FacilityCare IQ if you want month to month with no contract and one price for the whole team.

Joblogic pricing page (source)

BigChange

Pricing as of September 2026: No published price: pricing is by request.

Choose BigChange if you run a larger field service operation and want a job management platform scoped with the vendor's sales team.

Choose FacilityCare IQ if you want to see the price before you talk to anyone, and set up your first site yourself tonight.

BigChange pricing page (source)

Questions people search for

Answered directly, with prices dated September 2026.

What is contract cleaning software?+
Software that turns standing cleaning contracts into rotas, hours and invoices. Each site carries its frequency, scope and rate; visits are generated from it; cleaners clock in and out at the site; and the monthly invoice is drafted from the visits and the rate. FacilityCare IQ is built around that loop.
Does FacilityCare IQ work with Xero Payroll in the UK?+
Yes, on the Pro, Business and Unlimited plans. A manager connects the Xero organisation, picks the pay calendar and the earnings rate, and matches each cleaner to their Xero employee. For each pay period the app first shows exactly what it will send, person by person, then creates one draft timesheet per person in Xero Payroll; your payroll person approves them in Xero. Pay rates, holiday pay and the pay run stay in Xero. Invoices are not sent to Xero.
Does FacilityCare IQ add VAT to invoices?+
Yes, at the rate you set. Enter VAT at 20% and your VAT number once in Settings: each site's monthly invoice, drafted from the rota and the contract rate, adds VAT on top of the subtotal and prints the rate, your VAT number, your address and the customer's billing address. A customer can be set to no VAT. Prices entered VAT-inclusive are not supported, and invoices are not sent to Xero.
How much does FacilityCare IQ cost in the UK?+
As of September 2026, in US dollars: Free (US$0) for 2 sites and 5 people with no time limit; Pro US$29 a month (US$23 billed annually) for 15 sites and 30 people; Business US$59 for 40 sites; Unlimited US$99 with no limit. No per-user fees. The subscription is charged in US dollars, so your bank converts it at its own rate.
What is the best cleaning software for a small UK cleaning company?+
For recurring contract cleaning under about 40 sites, choose software where the rota, the time clock and the invoice come from the same site card, without a per-user bill. FacilityCare IQ does that from a free plan. CleanManager is the UK cleaning-specific option priced by user and module; Tradify and Joblogic are priced per user and suit trades and maintenance work. Prices as of September 2026.
Can cleaners who speak Portuguese or Spanish use it?+
Yes. The app is in English, Spanish, Portuguese, French, Italian and German, and each cleaner sees the job card and checklist in the language they chose. It is not available in Polish or Romanian. The app for owners and crew is on iOS and Android.
Is there free contract cleaning software in the UK?+
FacilityCare IQ is free for 2 sites and 5 people with no time limit and no card. As of September 2026, CleanManager and Tradify offer 14-day trials rather than a free plan.

This page is written for UK contract cleaners. The general guide to the recurring-contract workflow, with US prices for Swept, Jobber, Otuvy and Connecteam, is the commercial cleaning software page. Commercial cleaning software

Go deeper

Each part of the workflow, on its own page.

Cleaning business software in Australia

Xero Payroll hours, local competitors priced in A$.

What cleaning business software costs

Ten tools in one table, priced for a 13-person company.

GPS time clock for cleaning crews

Clock in and out at the site; timesheets per person and per site.

Invoicing for cleaning businesses

The monthly invoice, drafted from the rota.

Cleaning invoice template

Free printable PDF, and what each line is for.

Pricing

Every plan, side by side, in US dollars.

Set up your first building tonight

Free for 2 sites and 5 people. No credit card, no time limit, built by a cleaning company.

Start freeSee every feature